Entering repetitive business data often feels like you’re doing something important.
But deep down, you know that this activity doesn’t make much of an impact on your online business.
Data entry isn’t a creative task that makes your input indispensable, neither is it an activity that you can quickly rush through and get over with it.
Instead, it is a monotonous and often mindless task that takes up a sizable portion of your day, while remaining an important aspect of your business that shouldn’t be ignored.
Imagine if you could channel the time used in data entry into other parts of your business that drive sales.
I’m Bryan Grey, a skilled data entry virtual assistant ready to take this workload off your plate.
Here are the things I would do to enter and record your data swiftly and accurately:
Why you need a data entry virtual assistant
When it comes to handling data entry in your online business, there are usually two options to choose from.
The first is simply doing it yourself.
Secondly, you can scout for any in-house employee you got and impose data entry as part of the workload they have at hand.
On the surface, it looks like a nice makeshift plan, until you begin to realize the retarded productivity and unnecessary complexities these two options come with.
To start with, handling data entry jobs yourself prevents you from attending to other high-value activities that can make the most growth in your business.
To be honest, your time is better spent elsewhere.
Data entry is an administrative, non-creative, repetitive task that can be done by any trained assistant beside you.
Your online business can only scale when you embrace the beauty of virtual assistants.
And what is this beauty?
The beauty is found in freeing up time for you to focus on those core aspects of your business that really generate revenue and move the needle.
Imagine not having to spend half of your day mindlessly entering and updating data records.
Instead, you focus on creating new products, striking powerful collaborations with other partners, creatively thinking of new ways to innovate your services, and generally doing what only you can do.
Think about the impact it’ll have on your business. Coupled with the peace and air of control in knowing that your data entry virtual assistant is taking care of all data-related activities.
What about the idea of using your employee to handle data entry tasks?
Let’s forget about the fact that it costs far more to hire an employee than a virtual assistant as a VA can save you up to 78% on operating costs.
Meaning that you don’t have to invest in renting an office space, chairs, desk, computers, and providing internet connection to a VA as you would’ve done to an employee.
Instead, let’s talk about how their skills and labor will be underutilized and the resulting drop of productivity, and possibly job satisfaction, that’ll arise from it.
An employee that was employed as a salesman will be trapped with uploading data to a Customer Relationship Management (CRM) software instead of selling.
A customer support staff will find herself preparing and updating data, with little time to answer support tickets.
If this plays out long enough, be sure to witness a gradual decline in productivity since your employees are not maximizing their primary skills to their highest level.
To eliminate the possibility that your employees will lose fulfillment doing data entry tasks that are outside of their previously agreed job descriptions, to reduce costs, and to cut out the different regulations and requirements involved in hiring an employee, getting a data entry virtual assistant is the smartest move to make.
You need to hire a data entry virtual assistant to fire up the performance level of yourself, your staff, and the operations of your online business.
While not forgetting about the freedom a virtual assistant can give you to focus on the parts of your business you actually like, as well as your family life.
What to look out for in a data entry virtual assistant
The difference between a wannabe data entry VA and a professional data entry virtual assistant is the presence of clear-cut skills that separates mediocrity from excellence.
A few defining skills that should be possessed by a data entry VA are:
- Analytical skills. The virtual assistant should be able to process and make sense of a large amount of data in record time.
- Typing speed and accuracy. Data records should be typed at a minimum rate of 50 WPM (words per minute) accompanied with a high level of accuracy to reduce time caused by typing errors.
- Organizational skills. Data should be sorted, organized, and presented in ways that a non-techy person would understand.
- The virtual assistant should resolve not to reveal sensitive information that they’re privileged to have access to.
- Communication skills. The ability of a virtual assistant to relay what they made out of the data to you is essential and shouldn’t be overlooked.
How can I help?
Armed with the skills required to manage your data efficiently, I’ll start sorting and arranging your data, making it easy to enter it into the required system.
Then I’ll check for data consistency and accuracy. The rate at which wrong data enters your database will be reduced drastically.
Incorrect data disrupts the purpose for which the data was collected in the first place, so this will be a big area for me to focus on.
Over time, new data will surface and old data will have to be deleted. I’ll always be there to keep your data up to date, in order to eliminate data redundancy.
Data duplication and redundancy can add up quickly when data is entered consistently into any software or database.
If left unchecked, you’ll end up with bloated and duplicate data records that are unfit to serve any useful purpose.
That’s why I’m here to nip that tendency in the bud.
A lingering concern at the back of your mind when you’re about to allow a VA to have access to your data is privacy and security.
You wonder whether the data you’ve kept private all these years will be leaked.
I fully understand the importance of keeping all your data confidential. There’ll be no need to worry about that as I’m willing to sign an agreement in this regard if you wish.
And even without a paper contract, I assure you that your data is 100% safe and secure with me.
Sometimes, data need to be entered into Customer Relationship Management (CRM) software. At other times, it might be nothing more than inputting data into Word documents or spreadsheets.
I’m well-versed in managing data in CRM software as I use one for the inbound marketing on my blog and for managing my email list.
Or maybe you’ve got a custom software where you input and store data, I can quickly learn it and takeover the data entry for that.
After data is entered, you might want it presented to you in a particular format so it can easily be accessed and used for the purpose it was meant for.
Some popular formats to convert data entry documents into are PDF, Word doc, spreadsheet, or even TXT documents.
I’m well able to convert a document into any format you desire and present it in the manner you want.
Bringing me on board, be rest assured that your data entry is done skillfully, accurately, and efficiently.
What to expect?
I charge per hour, per project, or per month, whichever one is convenient for you. No hidden fees at all.