I know you want something more than your email inbox perfectly managed, unwanted emails unsubscribed from en masse, canned email responses created for recurrent inquiries, and things like that.
You want a VA that’ll manage your emails in your preferred style.
A virtual assistant that’ll follow your instructions on how to do things according to your preference and taste.
Well, look no further.
I’m Bryan Grey, a virtual assistant for email management.
I not only specialize in reducing your emails to Inbox Zero, creating inbox rules, and holding down the fort while you focus on other parts of your business, but I also strive to execute tasks the exact way you would have done it.
Here are the things I would do to manage your email efficiently:
Emails are sucking up your work hours. Still, you can’t ignore it
Your emails weren’t always like this.
Back in the day, you had a warm feeling in your guts whenever you got an inquiry from a potential client.
People reached out to you via emails to ask for favors, collaborations, and questions about your business.
It was proof of the validation and acceptance of your business and you happily responded to every single email because they weren’t much as at that time.
There was no need to set up an email management system because you could handle it all. And by the way, what in the world was an email management system?
You got it all together and couldn’t care less.
If only it could stay that way.
Fast forward to today.
Your online business has become fairly established.
Slowly but subtly, the amount of time required to sort out your emails over the years has increased.
Your inbox that accommodated over five emails a day sometime back now swallows over 40 emails a day.
The change was so subtle that you didn’t realize the majority of your work hours were spent in your inbox.
It continued until you reached a breaking point. Something ticked inside you.
You shouldn’t be doing most of this.
There’s a better way to manage your emails and free up time for the core aspects of your online business.
The thing is, spam and unwanted emails constitute a considerable number of emails you receive, making it harder to find important emails from clients and associates.
It’s very easy for an email you’ve been waiting to receive to get lost when over 80 emails make their way into your inbox each day.
That’s where setting up an email management system comes in, with automatic email sorting to different folders and deletion of spams upon arrival.
That way, important emails will be more visible and your emails will be way more organized for easy access.
Why you need an email management virtual assistant?
Truth is, emails will always be the major means of communication between businesses, as 86% of entrepreneurs prefer to use emails when doing business communications.
A virtual assistant for email management is a great customer service asset, as emails will be organized and replied to on time.
Up until now, due to the overwhelming number of messages mixed with unnecessary newsletters and spam, important emails have been likely to get lost along the way.
Most of those emails from clients could go unanswered because they were buried in the sea of incoming messages.
An email management virtual assistant will make sure to create different folders for personal messages, official messages, newsletter messages, and others as the need arises.
After that, the VA will create inbox rules that’ll automatically direct emails to the appropriate folders.
Also, there’ll be rules developed to delete spam messages or any kind of messages you do not need.
Another problem you might have is the sheer number of old emails you have sitting in your inbox.
It might be tempting to delete everything and start over.
Instead of doing that, an email management virtual assistant will clean up all your old messages and unsubscribe you from all unwanted email newsletters.
What you’ll get in the end is a clutter-free, organized inbox that encourages business productivity.
How can I help?
First off, I’ll go into your inbox and delete every single message that’s no longer needed. Achieving Inbox Zero and decluttering your email has a way of setting the pace for productivity.
For messages not to get accumulated again, I’ll set up inbox rules for the immediate deletion of spam messages.
I’ll also create different suitable folders peculiar to you for storing different types of email.
Then, I’ll set up an inbox rule to direct all emails to their appropriate folders, so you know where to locate an email when you need it.
With a thorough understanding of your business, I’ll reply speedily to all generic email messages you receive and let you handle the personal messages if you so desire.
Some email inquiries about your business are recurring. They come in different forms but all have the same theme.
Most times, you find yourself giving the same reply to hundreds of email inquiries.
To save time and eliminate that problem, I’ll create templated email messages for each kind of inquiry to aid quick replies.
Also, there might be a form on your website which customers fill. I’ll create a series of automated email messages to be sent out whenever someone takes such action on your site.
This also applies to cold email outreaches, in case you normally reach out to prospects via emails.
I’ll set up follow-up emails that’ll increase the likelihood of getting a response.
You can also have me draft some emails that you intend to send out later.
And lastly, I’m open to doing anything you request that’ll help me manage your emails better.
What to expect?
I usually charge per hour, per project, or per month, whichever one is convenient for you. No hidden fees at all.